Holiday Cottages – Terms and Conditions
Mid Lodge
Bookings, Deposits and Payments
• Bookings will be confirmed when a non-refundable deposit of 30% of the total rental fee has
been paid and the booking form completed and received by the Estate Office. Bookings will be
confirmed in writing or by e-mail by the Estate Office.
• Payments can either be made by cheque (made payable to Aithrie Estates) or over the phone by
ringing the Estate Office on 0131 3311546.
• Bookings will remain provisional for a maximum period of 5 days from the acknowledgement
of the initial enquiry. After this time the cottage may be offered to let to other parties.
• The balance of the rental payment is payable 8 weeks prior to the commencement of the rental
period. Cottages booked within 8 weeks of the intended start date of the holiday must be paid
for in full at the time of booking.
• 50% of the full rental will be refunded on cancellation of bookings up to 8 weeks before the
intended commencement of the letting. After this date no refund will be available.
• All payments must be made in £’s sterling.
• The rental fee includes VAT. Hopetoun reserves the right to amend prices should the VAT rates
change.
• Where two or more parties join together to take a holiday cottage the booking must be made in
one name only. That person will be responsible for all payments and damages.
• A Good Housekeeping Deposit of £200 is payable on payment of the balance (i.e. 8 weeks
before entry). This deposit will be returned less any deductions for damages within two weeks
of the end of the period of let.
Additional Terms and Conditions
• All linen, electricity and heating (including firewood) is included within the rental charge.
• Well trained dogs are welcome (and additional charge of £20 is payable to cover extra cleaning
requirements) however they are not permitted in any bedrooms or on any furniture. All dogs
must be kept under close control whilst at Hopetoun.
• Unless by prior arrangement, guests are requested to arrive after 4pm on the day of arrival and
vacate by 10am on the day of departure.
• Weekly lets are from Saturday to Saturday.
• Guests are requested to leave the property in the same condition as at arrival. Hopetoun reserves
the right to make additional charges for extra cleaning or to replace damaged items. Guests are
requested to report any damages to the Estate Office prior to departure.
• The maximum capacity of each cottage will be agreed at the time of booking and is not to be
exceeded.
• There is a strict no-smoking policy within the cottages.
• Unless otherwise agreed, the cottages are for holiday use only. No filming or other events are
permitted unless previously agreed in writing with the Estates Office.
• The contract effected between the hirer and Hopetoun is in terms of Schedule 4 Section 8 of the
Housing (Scotland) Act1988 and confers on the hirer the right to occupy the property for the
agreed period for holiday purposes only.
• Hopetoun accepts no liability for any loss or damage arising from guests holidays and guests
are requested to take out adequate insurance to cover their holiday and any activities
undertaken.
• Guests are asked to comply with any reasonable requests made by Hopetoun Staff during their
stay.
• Hopetoun Staff reserve the right to enter the cottage at any reasonable time for any reasonable
cause.
• Hopetoun reserves the right to refuse to hand over the property to any person or persons who in
their opinion is not suitable to take charge. In such cases hire charges shall be refunded in full
and the liability of the owner shall cease. If Hopetoun is prevented, because of circumstances
outside their control (e.g. fire damage, drought or the interruption of utility supplies) from
putting the property at the disposal of the hirer, the hire charge shall be refunded in full but the
hirer will have no further claim against the owner.
• Hopetoun is a working Estate, from time to time, public and private events are held and land
management activities carried out which may restrict access to certain areas for periods of time.
Whilst every effort will be made to minimise any inconvenience to guests, please note that there
may be times when this is not possible.